How to Apply Conditional Formatting Based on Another Value or a Cell Value in Excel?

Conditional Formatting Based on Cell Value in Excel transforms your data visualization, allowing for immediate identification of trends, issues, and opportunities within your datasets. By implementing this dynamic tool, you can enhance data analysis, improve readability, and make informed decisions faster. Whether it’s highlighting outliers, tracking progress, or visualizing data distributions, conditional formatting offers a powerful, intuitive way to present and interpret data. Embrace this feature to elevate your Excel skills and bring clarity and efficiency to your reports and analysis.

First, we see how to Apply Conditional Formatting Based on Another Value:

Step 1: From Data set – Select the cell B2

Step 2: Navigate to Home. In the Style area of the ribbon, select the Conditional Formatting.

Step 3: Tap on Conditional Formatting, select ‘New Rule’.

Highlight values more than 35,000

Step 4: Select the “Use a formula to determine which cells to format” option in the New Formatting Rule dialog box.

Step 5: Highlight values more than 35,000. So, Enter the following formula in the field: =$B2>35000.

Step 6: Select the Format option (to define how you want the names highlighted).

Step 7: Choose the formatting. Then Click OK.

Result Outlined Below. Apply the ‘Format Painter’ from cell B2 to B13.

Now we see how apply Conditional Formatting Based on Another Cell Value

We highlight month value higher than 35,000, i.e., value in cell E2

Step 1: Select the cell to which you like to apply conditional formatting. Here select B2.

Step 2: Navigate to Home. In the Style area of the ribbon, select the Conditional Formatting.

Step 3: Tap on Conditional Formatting, select ‘New Rule’.

Step 4: Highlight values greater than cell value of E2 i.e., 35,000. So, Enter the following formula in the field: =$B2>$E$2.

Step 6: Select the Format option (to define how you want the names highlighted).

Step 7: Choose the formatting. Then Click OK.

Result Outlined Below. Brush the Format Painter from Cell B2 to B13.

Conditional Formatting Based on Cell Value in Excel

Application of Conditional Formatting Based on Cell Value in Excel

Highlight Key Data Points: Use conditional formatting based on cell value to highlight important information, such as sales targets met, high-risk items, or deadlines approaching, making them stand out for quick analysis.
Data Range Visualization: Apply color scales to visualize the distribution of data across a range, helping identify trends, anomalies, or patterns in large datasets by shading cells differently based on their values.
Identify Duplicates: Highlight duplicate values in a dataset, making it easier to find and correct errors or to analyze the frequency of repeating data points.
Progress Tracking: Use conditional formatting to create progress bars within cells, visually representing the completion rate or progress towards a goal based on the cell’s numerical value.
Risk Assessment: Apply different formats (like colors, icons, or data bars) to cells based on specific criteria to categorize levels of risk, priority, or urgency automatically, aiding in effective risk management.
Performance Rating: Automatically format cells to rate performance, such as using a red-to-green color scale to depict low to high performance, facilitating at-a-glance evaluation of results against benchmarks.

How to Apply Conditional Formatting Based on Another Value or a Cell Value in Excel?

Application of Conditional Formatting Based on Cell Value in Excel

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