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- What is COMBO BOXING in Excel?
- How to Use COMBO Function in Excel?
- How to select a Value in a Combo Box in Excel?
- Benefits of creating combo box in excel.
- Notes about COMBO BOXING that you have to Remember
1. What is COMBO BOXING in Excel?
The workspace in Excel can be made more engaging with a Combo Box, which allows users to select arbitrary values from. The use of a Combo Box allows for the creation of lists, which are composed of text boxes and corresponding list boxes. A Combo Box can be used to design worksheets that display a specific behavior based on the value selected by the user. This makes Excel more flexible and useful for many applications
Excel offers two Combo Boxes with distinct features and functions:
Form Control: A basic one that can be added to your spreadsheet. Code-taking is not necessary for it.
ActiveX Control: If you have a greater need for advanced Excel or VBA coding, this Combo Box that offers more editing and customization options is the way to go.
2. How to Use COMBO Function in Excel?
The term combo box in Excel is used to refer to a drop-down list that allows users to select values. In the drop-down list box, a selection of values from an Excel file is displayed alongside suggested values. Both the same file and a separate one can contain these values.
Step 1: The names in column A are listed below and can be used for a combination box.
Entered the name into the Excel below.
Step 2: Add the column in C1 and C2.
Added the columns here.
Step 3: By clicking on the cell name in column A of cell C2 and selecting a specific field, you can create ‘add to the combo box’ option in the developer menu and then navigate to Developer > Insert > Combo Box.
After clicking on Combo box then click on the selected cell C2.
Step 4: To make the combo box, simply slide in the slider (the little cross) and then release it. This is the combo box that was generate in cell C2
You can see the Combo box is created in C2.
Step 5: To Link the list of names to the combo box within the range select the Format Control option and right-click the drop-down list box.
Step 6: After clicking on the Control button you will get Format object bar, click on the control option from there.
Clicked on the Control option below.
Step 7: Once the click was made of control option you will get the Input Range box in the Format Object window to save the cells as parameters as shown below. Then enter the values of the combo box (A2:A7) into the keyboard, as well enter the value you for the combo box Cell link(C3) using the keyboard.
Clicked on OK.
Step 8: Now click on the combo box which allows you to select from all the values in the list.
Here is the output below.
3. How to select a Value in a Combo Box?
Step 1: First take some names create a combo box in the excel sheet and you can see the names list from the combo box as shown below and select a name.
The names are listed here.
Step 2: Afterward, choose a value from the drop-down list (for example: Sadia). Below, we can see that cell C3 has been assigned a value of 5, which is the chosen input range (A2:A7)
Step 3: By using the INDEX function, you can obtain the value that you have selected in the cell combo box. A given value within a range is returned by this function. The fifth value of the range A2:A7 can be determined here need t use the formula in C4. The formula is: =INDEX(A2:A7,C3)
Used the formula here.
Step 4: The value you have selected in the combo box (Sadia) is now located in cell C4, and can be cited in another section of the file.
Here is the output.
4. Benefits of creating combo box in excel.
- Advanced data entry technology. Users can enter their data with a pre-designed list of options using the combo boxes, which reduces the need for frequent errors and ensures consistency.
- Space is being conserved. The reduced size of these lists makes them more conducive to organization and easier to navigate than full lists.
- Smooth and intuitive user interface: combo boxes improve the user experience, especially for those who may be unfamiliar with the available data options
- The process of dynamic selection. They can be associated with data in other cells and, if desired, may be updated dynamically according to user preferences.
- Enhanced the verification of data: With this type of selection, the combo boxes make data validation easier by providing only valid values when entering them.
- Individualized customization. The ability to use combo boxes allows you to tailor your project’s requirements, such as changing the colors, fonts, and other properties.
- Integrate with VBA. Advanced users can use VBA to automate tasks and develop elaborate combinations of functions.
- Searching and sorting: Users may use search features in some combo boxes, which enable them to locate specific items within a larger list of contents.
Excel spreadsheets will be made much more efficient with the use of combo boxes.
5. Notes about COMBO BOXING that you have to Remember.
When using Combo Box in Excel, it is important to keep these key points in mind.
- Different kinds of combo boxes:
From control: Basic and effortless to produce, perfect for uncomplicated projects.
ActiveX Combo Box: Easily customizable, it allows for advanced functionality and integration with VBA.
- Source: Ensure that the data source of the combo box is configured and accessible.
It is possible to use either a set of cells or an identified set as the origin.
Cell-mediated binding. Connects the combo box to a particular cell to obtain the desired value.
It may prove useful in advancing computations or validating data.
- Limitations: Certain ActiveX combo boxes offer certain functionalities, such as event handling, but they are not supported by form control combo boxes. The user experience is the main focus. Avoid making lengthy lists; it can be overwhelming for users. Alphabetically or logically sortable options can be utilized to streamline user navigation. The use of dynamic lists. Automatically update lists with dynamic named ranges, or in Excel tables.
- Designing: Create a customized spreadsheet with an appropriate font and color scheme for improved visual integration.
- ActiveX for event handling: ActiveX-based event handling options should be considered when implementing ActiveEx.to trigger actions based on user selection.
- The process of testing: Test your combo box in different scenarios to ensure it works correctly.
- A report detailing: Explain the use of each combo box to individuals who may not have prior knowledge of your spreadsheet.
To make your Excel spreadsheets more efficient, consider these points and use combo boxes with great skill.
Application of Combo Boxing in Excel
- Data Entry Validation: Combo boxing (Combo Box) allows users to select from a list of predefined options, reducing manual data entry errors.
- Interactive Dashboards: Combo boxes can be used to create dynamic drop-down lists, making it easier to interact with charts and reports in dashboards.
- Filtering Data: Combo boxes help filter large datasets by offering a list of options, improving the user’s ability to view specific information quickly.
- User Interface Enhancement: Combo boxes improve the user interface of Excel forms or templates by offering a clean, organized way for users to select values.
- Data Analysis: Combo boxes in Excel allow users to select different parameters to view in reports, supporting more efficient data analysis.
- Automating Data Sorting: Combo boxes can be used in macros to automate sorting based on user-selected criteria, enhancing workflow efficiency.
For ready-to-use Dashboard Templates:
